Privacy Notice

Bennington Green Ltd Privacy Notice

Bennington Green Ltd is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR).

Contact Details

Bennington Green Ltd
County Gates House
300 Poole Road
Poole
Dorset
BH12 1AZ

Telephone: 01202 766584
Email: info@benningtongreen.co.uk

For any questions relating to this Privacy Notice or our use of personal data, please contact us using the details above.

The Personal Information We Collect

Depending on our relationship with you, we may collect and process the following categories of personal information:

  • Name, title and contact details
  • Postal address
  • Email address
  • Telephone number
  • Property ownership and occupancy information
  • Information relating to instructions provided to us
  • Correspondence and communications with us
  • Financial and billing information where relevant
  • Supplier and contractor contact details
  • Recruitment and employment-related information where applicable
  • Website usage information collected through cookies and analytics tools

We only collect personal information that is relevant and necessary for the purposes described in this Privacy Notice.

How We Collect Your Information

We may obtain personal information:

  • Directly from you when you contact us or instruct us to provide services
  • Through our clients and professional advisers
  • From publicly available sources
  • From third parties involved in projects or property transactions
  • Through our website, email correspondence and other communications

Why We Use Your Personal Information

We process personal information for the following purposes:

  • To respond to enquiries and provide professional services
  • To administer and manage contracts and projects
  • To communicate with clients, suppliers, contractors and other stakeholders
  • To manage our business operations
  • To comply with legal and regulatory obligations
  • To establish, exercise or defend legal claims
  • To maintain records and quality management systems
  • To recruit and manage employees and contractors
  • To improve our services and website

Lawful Bases for Processing

Under UK GDPR, we rely on one or more of the following lawful bases:

Contract

Processing is necessary to perform a contract with you or to take steps at your request before entering into a contract.

Legal Obligation

Processing is necessary for compliance with legal or regulatory obligations.

Legitimate Interests

Processing is necessary for our legitimate business interests, including:

  • Delivering professional services
  • Managing client relationships
  • Maintaining business records
  • Protecting our legal rights
  • Improving our services

Where we rely on legitimate interests, we ensure that your rights and interests are not overridden.

Consent

Where consent is required, we will obtain your clear consent and you may withdraw it at any time by contacting us.

Vital Interests and Public Tasks

In limited circumstances, we may process personal information where necessary to protect an individual’s vital interests or to perform a task carried out in the public interest.

Sharing Your Information

We may share your personal information with:

  • Professional advisers and consultants
  • Contractors, suppliers and service providers
  • IT and software providers
  • Payroll and pension providers
  • Regulatory bodies and government authorities
  • Courts, tribunals and law enforcement agencies where required
  • Other parties where disclosure is required by law or necessary to provide our services

We require all third parties who process personal data on our behalf to keep it secure and to comply with applicable data protection legislation.

International Transfers

Some of our service providers may store or process personal data outside the United Kingdom.

Where personal data is transferred internationally, we will ensure that appropriate safeguards are in place in accordance with UK GDPR, including the use of adequacy regulations or approved contractual safeguards where required.

How We Store and Protect Your Information

We maintain appropriate technical and organisational security measures to protect personal information against:

  • Unauthorised access
  • Accidental loss
  • Destruction or damage
  • Unlawful processing
  • Unauthorised disclosure

All employees, consultants and contractors who handle personal information are required to maintain its confidentiality and security.

In the event of a personal data breach, we will comply with our legal obligations, including reporting notifiable breaches to the Information Commissioner’s Office where required.

How Long We Keep Your Information

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including:

  • Meeting legal, regulatory and contractual obligations
  • Resolving disputes
  • Maintaining professional records
  • Complying with our quality management procedures

Retention periods vary depending on the nature of the information and the purpose for which it is processed.

When personal information is no longer required, it will be securely deleted or destroyed.

Your Rights

Under UK GDPR, you have the following rights:

  • Right of access
  • Right to rectification
  • Right to erasure
  • Right to restrict processing
  • Right to object to processing
  • Right to data portability
  • Right to withdraw consent where consent is the lawful basis for processing

If you wish to exercise any of these rights, please contact us at info@benningtongreen.co.uk.

We will respond to requests within one month unless an extension is permitted by law.

Website Cookies

Our website may use cookies and similar technologies to improve user experience and analyse website performance.

Where required, we will obtain your consent before placing non-essential cookies on your device.

Changes to This Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in legal requirements, business operations or our processing activities.

The latest version will always be available on our website.

How to Complain

If you have any concerns about our use of your personal information, please contact us in the first instance:

Email: info@benningtongreen.co.uk

You also have the right to complain to the Information Commissioner’s Office (ICO).

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113

Website: https://ico.org.uk

Company Information

Bennington Green Ltd is a company registered in England and Wales under company number 05482830. Its registered office is County Gates House, 300 Poole Road, Branksome, Poole, Dorset, BH12 1AZ.